5 Use Cases for a Secure Virtual Data Room

Virtual data rooms facilitate improved collaboration and secure sharing of documents in a controlled setting. They are utilized across a wide range of industries to systematize a variety of documents including financial records, business plans, customer data and other sensitive information. They offer advanced document management capabilities as well as enhanced security and adherence for the benefit of business partners and other stakeholders. Cloud storage platforms such as Dropbox and Google Drive may offer file-sharing, collaboration and other features however, they do not have the specific features required to share business data.

M&A due diligence

M&A due-diligence is a common application for VDRs. It is a common application for VDR due to the review and submission of large amounts of documents that may contain proprietary or confidential data. A VDR can reduce stress and time needed to complete M&A diligence by allowing parties to access information from anywhere they have an Internet connection. The documents can also be deleted if the deal fails to close.

Law firms

A secure virtual data room is a useful tool for attorneys to share their files with partners, clients, and regulatory bodies. Attorneys are able to collaborate on legal cases from any place using an Internet connection via a virtual data room, streamlining workflows and enhancing efficiency.

Real estate industry

When a business is looking to purchase or sell property, it may need to share documents with multiple interested parties that include potential buyers, investors and regulators. Using a VDR to organize and share these documents can speed up the process, and also prevent the destruction of sensitive data.


Enterprises and startups might need to raise funds for new investments, or to expand into other markets. This requires transparency as well as a solid documentation, which makes a VDR the perfect solution. A VDR can also help to reduce fraud risk by providing detailed audits.

Look for the VDR that allows you to customize branding that lets you choose your login page’s image and email templates. You will be able to pick your preferred integrations. Think about the ways the VDR can be secured using features like two-factor authentication or password protection. Additionally, granular permissions settings remote app wiping and granted permissions granular are all crucial. Make sure the VDR is certified for compliance, including SOC 1 and SOC 2, ISO 27001, HIPAA. Lastly, make sure your preferred VDR supports redaction, which allows you to black out areas of the document to ensure personally-identifiable information remains private. This is an essential feature for M&A deals and similar transactions.

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